Good file management enables you to locate your files quickly and easily, so you can focus on what you want to do rather than spending time trying to find your files. However, people often neglect this and make life harder for themselves in the long term.
Getting in the habit of naming your files correctly and saving into logically named folders saves time and reduces frustration associated with looking for files when you are under pressure. Throughout your course the quantity of your coursework and research files increases significantly, this can become out of control quickly so it is useful to develop a system early on in the course.
How do you currently organise your files? Can you find everything you need?
People often save files onto the desktop, however this is not a good idea as it slows a computer down significantly
- Everything saved into one folder. Reading through file names takes a long time.
- Files names don’t include key words, for instance names such as ‘draft’, ‘drawing’ and ‘document 1’. The student would not be able to identify content through the title, or use the search function in the top right. The student would have to open each file to check what it is.
- Studio and FoCI files are not separated.
- How can the student identify what is a final piece of work and what is a draft?
Creating a system for organising your files takes hardly any time. By saving files into correct folders as you go, you will make life easier for yourself in the long term. You might also find it useful to spend an hour each month or term doing digital file ‘housekeeping’.